Kineo Connect - Candidate privacy notice
1. Introduction
This Candidate Privacy Notice explains how Kineo Connect collects, uses, and protects your personal information during the recruitment process. We are committed to protecting your privacy and complying with all applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (GDPR).
2. Who We Are
Kineo Connect is a recruitment agency based in the UK, operating across Europe.
3. Data Controller
Kineo Connect is the data controller for the purposes of this notice. This means we are responsible for deciding how your personal information is used.
4. Data We Collect
We may collect the following personal information about you: Contact Information: Name, email address, phone number, postal address. Employment Information: CV/Resume, cover letter, employment history, salary expectations, skills and qualifications, references. Equal Opportunities Information (optional): This may include information about your gender, ethnicity, age, disability, and sexual orientation. This information is collected on a voluntary basis and used to monitor and improve our diversity and inclusion efforts. Communication Information: Records of your communications with us, such as emails, phone calls, and messages. Job Application Information: Information you provide when applying for a job, such as your preferred locations, job titles, and salary expectations.
5. How We Collect
Your Information We collect your personal information through various means, including: Directly from you: When you submit your CV/Resume, apply for a job, contact us for career advice, or otherwise interact with us. From third parties: We may receive your information from recruitment agencies, professional networking sites (e.g., LinkedIn), and other sources.
6. How We Use Your Information
We use your personal information for the following purposes:
To provide recruitment services: To match you with suitable job opportunities, to provide career advice, and to assist you with your job search.
To process your job application: To review your application, conduct interviews, and make hiring decisions.
To communicate with you: To send you job alerts, invitations to events, and other relevant information.
To improve our services: To analyse your information to improve our recruitment processes and services.
To comply with legal and regulatory obligations:
To comply with applicable laws and regulations, such as anti-discrimination laws and data protection laws.
7. Legal Basis for Processing
We process your personal information on the following legal bases:
Legitimate Interests: Where it is in our legitimate interests to process your information, such as to provide recruitment services, to improve our business, and to comply with legal obligations.
Contract: Where the processing is necessary for the performance of a contract with you, such as when you are employed by one of our clients.
Consent: Where we require your explicit consent for specific processing activities, such as the use of your data for marketing purposes.
8. Data Security
We take appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, and destruction.
These measures include:
Access Controls: Restricting access to your personal information to authorized personnel only.
Data Encryption: Encrypting sensitive data, such as your CV/Resume and financial information.
Physical Security: Implementing physical security measures to protect our offices and data centers.
9. Data Transfers
We may transfer your personal information to countries outside the European Economic Area (EEA). If we transfer your personal information to a country outside the EEA, we will ensure that appropriate safeguards are in place to protect your information, such as the use of Standard Contractual Clauses approved by the European Commission.
10. Data Retention
We will retain your personal information for as long as is necessary for the purposes for which it was collected, or as required by law. We may retain your information for a longer period if we have a legitimate business reason to do so.
11. Your Rights
You have the following rights under data protection laws: Right of Access: You have the right to request access to your personal information.
Right to Rectification: You have the right to request that any inaccurate or incomplete information about you is corrected.
Right to Erasure: You have the right to request that your personal information is erased in certain circumstances.
Right to Restriction of Processing: You have the right to request that the processing of your personal information is restricted in certain circumstances.
Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
Right to Object: You have the right to object to the processing of your personal information in certain circumstances.
12. Withdrawing Consent
Where you have provided your consent to the processing of your personal information, you have the right to withdraw your consent at any time.
13. Contact Us
If you have any questions about this Privacy Notice or how we handle your personal information, please contact us at:
info@kineorecruitment.com
14. Changes to this Privacy Notice
We may update this Privacy Notice from time to time. We will notify you of any material changes by posting11 the new Privacy Notice on our website.